Housing Kent Seeks an Executive Assistant/Operations Manager

JOB TITLE: Executive Assistant/Operations Manager
HOURS: Full-time
REPORTS TO: Housing Kent President
STATUS: Exempt
DATE POSTED: June 22, 2022
DEADLINE: Open until filled
SALARY: $55,000-65,000

About Housing Kent
Housing Kent, a new collective impact organization, has a bold vision of Kent County becoming one of the most equitable counties in the nation for housing. Designed to identify, align, and coordinate system solutions, our organization facilitates the implementation of a countywide mission and community plan developed by the Housing Stability Alliance—a multi-sector network of community stakeholders committed to increasing affordable housing, dissolving homelessness, and closing the racial equity gap. To guide this work, we take a community-driven, system-building approach and focus on strong partnerships, shared data, public advocacy, and innovations co-designed with people with lived experience. To learn more about our approach and the community plan, please visit https://k-connect.org/housingkent/.

Position Summary
The Executive Assistant/Operations Manager plays a vital role in laying the foundation for operational excellence at Housing Kent. As the Executive Assistant, you are the gatekeeper of the President’s schedule and responsible for setting up administrative procedures that optimize the President’s time. In the role of Operations Manager, you manage day-to-day operations, oversee project management, and take the lead in putting in place the infrastructure that ensures our team has what we need for effective collaboration and results delivery. If you enjoy organizing, have a relentless ability to follow through on assignments, and know how to make a workplace run smoothly, you are the ideal candidate for this opportunity.

Essential Duties + Responsibilities
Executive Assistant to the President

  • Provide executive support to the President, acting independently and performing work of a confidential nature.
  • Excel in a broad variety of administrative tasks, including managing the President’s calendar; composing written correspondence; preparing presentations, agendas, and reports; and coordinating logistics.
  • Manage and track progress on assignments in a proactive manner and until successful completion.
  • Research, prioritize, and follow up on requests and incoming issues addressed to the President.
  • Edit and proof a variety of written and visual deliverables for internal and external audiences.
  • Provide administrative support for the Board of Trustees and Housing Stability Alliance on behalf of the President.

Operations Manager

  • Lead and implement administrative systems and operational supports for organizational effectiveness (e.g., project management, grants management, and customer relations management).
  • Assist the team with project support and meeting and event planning, as assigned.
  • Assist accounting with accounts payable, expense tracking, and budget reconciliation.
  • Manage vendor contracts, invoicing, and reporting.
  • Provide office management related to supplies, record keeping, facility maintenance, office décor, and organization.

Additional Qualifications

  • A firm commitment to Housing Kent’s vision
  • Bachelor’s degree or equivalent experience
  • Minimum 5 years of administrative assistance to an executive, ideally a President/CEO, or relevant work experience
  • Ability to work effectively with people from diverse cultural, social, and ethnic backgrounds
  • A strong understanding of diversity, equity, and inclusion and the ability to embed
  • DEI principles in every aspect of your work
  • Excellent project management and “follow through to completion” skill
  • Excellent interpersonal, written, and oral communication skills
  • Impeccable attention to detail and keen proofreading ability
  • Foresight to anticipate and solve problems without escalation
  • Strong customer service orientation
  • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Experience with online platforms for collaboration, project management, and other relevant systems preferred

Benefits
This position is eligible for benefits, including health insurance, dental and vision coverage, SIMPLE IRA plan, paid holidays, Paid Time Off (“PTO”), and a hybrid work model that supports a blend of remote and in-office work based in Kent County, Michigan.

To Apply
If you are interested, please email your cover letter and resume to info@housingkent.org. Include the job description title in the subject line. Interviews will begin immediately and continue until the position is filled.

Working Conditions
Frequent work in a stressful environment. Frequent telephone and computer use. Use of manual dexterity required for writing and computer use. Adequate hearing to engage in prolonged conversations in person and on the phone. Able to sit for extended periods of time. Able to lift up to 25 pounds. Independently mobile with the possibility of climbing stairs. May be required to stand for long periods of time. Some travel, both by car and by air, may be required. Ability to work occasional evenings, weekends, and early mornings. Specific vision abilities required by the job include close vision, distance vision, and ability to adjust focus. Reasonable accommodations will be made to enable individuals with disabilities to perform essential tasks.

Equal Opportunity Employer
Housing Kent is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military status, marital or parental status, citizenship status, genetic information, or any other factor which cannot lawfully be used as a basis for an employment decision.

Housing Kent is a 501(c)(3) nonprofit organization.

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